A notice was sent to my TVA e-mail inbox exactly 24 hours and 1 minute before the July 30, 2015 meeting was scheduled to begin. I was on leave and did not see this notice until after the meeting occurred. At this meeting, the board voted 5-1 to approve the conflict of interest waiver, overturning the vote held the previous week. Please see my previous discussion of these meetings here. This meeting notice appears to violate the TVARS Board’s own governance policy:
3. Special Meetings: The Board is authorized to schedule additional meetings, if deemed necessary, upon the call of the Board Chair or three members of the Board, after giving appropriate notice to all Directors. The date for special meetings shall be determined by the availability of the majority of Directors. Where circumstances permit, the Board shall try to provide at least 72 hours notice for special meetings.
Please see the complete TVARS Board Governance Policy here.
The meeting notice appears to just barely conform to the by-laws, with 1 minute to spare:
Article II, Sec. 3: Notice: Notice of the time and place of each regular meeting or of any change in the time or place of such a meeting, shall be given at least three days prior to the meeting by a written statement delivered to each member’s regular home or business address. Notice of the time, place, and purpose or [sic] any special meeting shall be given in a similar manner except that only one day’s advance notice is required. The attendance of a Board member at any meeting shall constitute a waiver of notice therefore, except in case a Board member shall attend a meeting for the express purpose of objecting to the transaction of any business on the ground that the meeting was not properly called or convened.
The by-laws are not available in electronic form.